KITENGO CHA FEDHA NA UHASIBU - FINANCE AND ACCOUNTS UNIT
Objective
To provide effective financial management, accounting, and book-keeping services in order to ensure proper utilization, control, and accountability of the Office’s financial resources.
Functions of the Unit
The Finance and Accounts Unit shall perform the following functions:
1. Salaries and Payroll Management
Prepare and process salary payments, including statutory deductions;
Maintain accurate payroll and salary records.
2. Cash Office Operations
Submit voucher lists to the Treasury;
Collect cheques from the Treasury;
Bank cash and cheques in accordance with financial regulations;
Prepare monthly cash flow and flash reports;
Effect payments to employees, customers, and service providers by cash or cheque;
Batch and file paid vouchers;
Maintain and update the cash book;
Record, monitor, and reconcile all imprests issued; and
Prepare and process all authorized payments.
3. Revenue Management
Collect all revenues due to the Office;
Manage and account for revenue in accordance with approved regulations and guidelines;
Perform bank reconciliation for revenue accounts.
4. Pension Administration
Prepare and process pension documentation;
Maintain and update pension records.
5. Budgeting and Financial Reporting
Monitor budget allocations and expenditure;
Prepare final accounts and other financial statements in accordance with applicable standards and regulations.
6. Pre-Audit and Financial Examination
Ensure proper documentation and authorization of all payment vouchers in compliance with financial regulations;
Ensure adherence to relevant Acts, Regulations, Circulars, and Treasury instructions;
Respond to and follow up on audit queries raised by internal and external auditors.
Leadership
The Unit shall be headed by a District Finance and Accounts Officer (DFAO).
